Step 1
Arrive
Staff open the portal on their phone at the site, or scan the QR poster at the gate.
Attendance with GPS clock-in
Attendance software with GPS and QR clock-in
Staff clock in from their own phones, and Keelsum checks the phone is really at the site. No fingerprint machine to buy, no paper sheet to type up.
Paper sign-in sheets and buddy clocking cost money
A sheet at the gate cannot tell who signed for whom, and somebody has to type it up before payroll. Keelsum records each clock-in with the time and the place, checked against the site, and works out lateness and overtime from the shift.
How it works
In Keelsum, step by step
Step 2
Checked
Keelsum checks the phone’s location against the site. A photo of the poster taken home clocks nobody in.
Step 3
Worked out
Lateness and overtime come from the person’s shift; people who did not clock in are marked absent in the evening.
Included
What you get
- GPS clock-in against each site’s location
- QR poster at the gate, replaceable in one click
- A live code that changes every 30 seconds, for stricter sites
- Remote staff clock in from wherever they work
- Offline clock-in that sends itself later, for HR to confirm
- Shifts, rosters, grace periods and overtime rules
- Absent marked automatically each weekday evening
- Timesheets for managers and HR
- Optional pay deductions for unexcused absence
Questions
Asked before buying
Do we need to buy clock-in machines?
No. Staff use their own phones. You print a QR poster for each site gate, or show the live code on a screen.
What if a site has no signal?
The clock-in is saved on the phone with its time and sent when the signal returns, marked for HR to confirm.
Can someone clock in from home?
Not for a site: the phone’s location must be at the site. Staff marked as remote can clock in from wherever they work.
Does it work out overtime?
Yes, from each person’s shift and your overtime rules.
See it with your own scenarios
A 30-minute walk-through using your sites, your leave rules and your payroll, and a straight answer on hosting it on your own server.