Step 1
Store
Upload documents to each person’s record, or let staff upload their own ID for HR to verify.
Employee documents
Every employee document, in one place, never expired by surprise
Contracts, IDs, certificates, letters and policies on each person’s record, with reminders before anything runs out.
Files in cabinets, folders and inboxes
Contracts are in a cabinet, IDs in someone’s email, and a certificate expires before anyone notices. Keelsum keeps every document on the person’s record, shares what you choose with them, and warns before anything expires.
How it works
In Keelsum, step by step
Step 2
Share
Share a contract or company policy with the people it is for, when you choose.
Step 3
Stay ahead
Expiry dates warn the person, their manager and HR at 60, 30 and 7 days.
Included
What you get
- Personal documents with expiry dates and reminders
- ID upload by staff, verified by HR
- Passport photos checked for ID-card rules
- Letters from your templates: confirmation, reference, warning
- Staff request letters and confirm them in the portal
- Company documents in folders by department
- Access by role
- Staff can download what the company holds about them
Questions
Asked before buying
Can staff upload their own documents?
Yes. Staff upload their ID and details in the portal, and HR verifies them.
Will we be warned before documents expire?
Yes, at 60, 30 and 7 days and on the day, in the app, by email and, if you choose, by SMS or WhatsApp.
Where are the files stored?
On your own server, with the rest of Keelsum.
See it with your own scenarios
A 30-minute walk-through using your sites, your leave rules and your payroll, and a straight answer on hosting it on your own server.